School Year Required/Optional Forms

There are many tasks and forms for parents/guardians to complete at the beginning of the school year or when registering or transferring from another FCPS school during the school year. We have organized the forms into those required and those that are optional.

The four forms below are required each school year and must be updated annually.

Emergency Care From: Update Annually

Emergency Care Form

Review for accuracy and update if changes are needed. ParentVUE account required.

Steps

Health Information Form: Only for Students with Health Concerns

Health Information Form

  • While you are updating your Emergency Care Card Information using weCare, make sure to fill out the “Current Health Conditions” and/or “Current Medical Care Details" in addition to submitting this form.

You may email the completed form to [email protected] or drop the form off at the front office.

Health Information Form

Health Information forms are required for each student. (Newly registered students do not need to complete if completed at registration).

  • View the health information form.
  • Please print and return to school or return via email to Renata Claudio.
  • While you are updating your Emergency Care Card Information using weCare, make sure to fill out the “Current Health Conditions” and/or “Current Medical Care Details" in addition to submitting this form.

Parental Consent for Digital Tools: Recommended for Each Student

Digital Resources at Willow Springs Elementary - Parent Consent

Explanation of Form: As part of our commitment to protect student data, FCPS is required to secure parental permission for student use of software/applications for which FCPS does not have a confidentiality agreement. For ease of access, an online process has been developed to collect this information digitally and provide school-based reporting.

You can find more information about FCPS’ commitment to student privacy at Digital Privacy in FCPS and a list of all approved digital tools is viewable online in the FCPS Digital Ecosystem Library which has links to the vendors’ privacy notices and other useful information.

This permission will expire at the end of this school year and can be revoked at any time by contacting the school.  If you have questions about any of the digital resources listed below, please contact your child’s school.

To provide your parental consent for each student in your family, please follow this link and follow the provided directions.  Provide consent

SR&R Signature Sheet: Required for Each Student

The SR&R handbook is located online in SIS. Parents and guardians are responsible for acknowledging they have received and reviewed the SR&R and should be prompted to do so when they log into their SIS Parent Account. Students will be reviewing the SR&R during the month of September.

Starting in the 2021-22 school year parents/guardians will digitally sign the SR&R in SIS: ParentVUE. Every parent/guardian with a ParentVUE account, regardless of relationship to the student, will see the SR&R upon login to PVUE until the SR&R acknowledgment has been completed.  If a parent chooses, he/she/they may “skip” the SR&R acknowledgment by clicking on “Remind me later!”. The next time the parent/guardian logs in the SR&R acknowledgment will appear again.

The parent/guardian will NOT be required to click on the pdf document link to download/view the SR&R packet before the parent/guardian will be able to digitally sign and acknowledge the SR&R. The name in the digital signature box must match the parent first and last name in SIS exactly before the signature will be accepted.  Confirm the exact match with the "Welcome Message" in the top right of the screen where the parent's name is printed on the screen. 

CLICK on SEND FORM, changes will be updated electronically in our Student Information System (SIS). You do not need to return the paper copy.

Use of SIS: ParentVUE to submit the SR&R signature sheet is preferred.  If you need assistance accessing the SR&R Resources or the Signature Sheet please contact the school for guidance.

The Forms below are optional each school year, be sure to open the link below, review the options and submit the forms if they apply to you.

Annual Notice of Survey, Records, Curriculum, Privacy, and Related Rights And Opt-Out Forms

Additional opt-out forms can be found here. Scroll to the bottom of the page for forms. If applicable, please print and return to school or send via email to Renata Claudio.

Family Life Education Opt-Out Forms

WSES provides a comprehensive, sequential Family Life Education (FLE) program for students in grades K-6. Instruction is seen as a partnership among parents and guardians, the school, and the community in supporting the learning essential to the development of strong families, positive relationships, and a healthy community.

Parents/guardians may choose to opt their child out of all or part of the Family Life Education program. Students who are opted-out are provided with age-appropriate, nonpunitive alternative health instruction, and every effort is made to foster respect for family choices. If you wish to opt your child out of all or part of FLE for this school year, opt-out forms are available online. 

If any apply, you may complete and email forms to Renata Claudio. If you are unable to submit the forms digitally they can be dropped off at the front office.

Free and Reduced-Price Meals

Learn about the criteria and process to apply for free or reduced-price breakfast and lunch. During the 2021-22 school year breakfast and lunch is free for all students.

Homeless Student Referral Form

Homeless Student Referral

Confidential form if needed for families experiencing homelessness.

Military-Connected Student Form

Identification of Military-Connected Students

Form only needs to be returned if there is a change in parent's military connected status. If applicable please print and return to school or send via email to Renata Claudio.

My School Bucks

My School Bucks is an online payment service that provides a quick and easy way to pay for school-related purchases. You will be able to pay for a variety of school fees, including field trips, meals, and using credit/debit cards or electronic checks.

Optional Medical Forms to be completed yearly.

Epinephrine Authorization

The Epinephrine (EpiPen) Authorization Form is specifically for students who have a prescribed epi-pen. All medications are required to have the appropriate authorization form.

Inhaler Authorization

The Inhaler Authorization Form is specifically for students who have a prescribed inhaler. All medications are required to have the appropriate authorization form.

Medication Authorization 

As needed, over-the-counter medications may be transported to school (directly to the health room). The medication must be in the original unopened container and accompanied by an appropriate Medication Authorization Form.

 All prescription medications must be transported to school by a parent or designated adult.